2003 Tax Help Archives  
Instructions for Form 1099-DIV 2003 Tax Year

Instructions for Form 1099-DIV - Main Contents

This is archived information that pertains only to the 2003 Tax Year. If you
are looking for information for the current tax year, go to the Tax Prep Help Area.

Specific Instructions for Form 1099-DIV

File Form 1099-DIV, Dividends and Distributions, for each person:

  • To whom you have paid dividends (including capital gains dividends) and other distributions on stock of $10 or more,
  • For whom you have withheld and paid any foreign tax on dividends and other distributions on stock,
  • For whom you have withheld any Federal income tax under the backup withholding rules, or
  • To whom you have paid $600 or more as part of a liquidation.

Dividends

If you make a payment that may be a dividend but you are unable to determine whether any part of the payment is a dividend by the time you must file Form 1099-DIV, the entire payment must be reported as a dividend. See regulations under section 6042 for a definition of dividends.

Exceptions

You are not required to report on Form 1099-DIV the following:

  1. Taxable dividend distributions from life insurance contracts. Taxable dividend distributions from life insurance contracts are reported on Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
  2. Exempt-interest dividends from regulated investment companies. Exempt-interest dividends from regulated investment companies retain their tax-exempt status and are not reported on Form 1099-DIV or Form 1099-INT, Interest Income. Instead, see section 852(b)(5) for reporting requirements.
  3. Substitute payments in lieu of dividends. For payments received by a broker on behalf of a customer in lieu of dividends as a result of a loan of a customer's securities, see Box 8 in the 2003 Instructions for Form 1099-MISC.
  4. Payments made to certain payees. Payments made to certain payees including a corporation, tax-exempt organization, any IRA, U.S. agency, state, the District of Columbia, U.S. possession, or registered securities or commodities dealer are not reported on Form 1099-DIV.

Tip

Certain distributions commonly referred to as “dividends” are actually interest and are to be reported on Form 1099-INT. These include so-called “dividends” on deposit or on share accounts in cooperative banks, credit unions, domestic building and loan associations, domestic and Federal savings and loan associations, and mutual savings banks.

Qualified Dividends

Qualified dividend income means dividends paid during the tax year from domestic corporations and qualified foreign corporations. See What's New for 2003 on this page.

To qualify for the 5% and 15% capital gains rates, the share of stock to which the dividend relates must be held for more than 60 days of the 120-day period that begins 60 days before the ex-dividend date as defined under section 1(h)(11)(B)(iii). But, see the instructions for Box 1b on page DIV-2.

Dividends not qualifying for the 5% and 15% capital gains rates.    The reduced rates do not apply to:
  • Dividends paid by organizations that are exempt from tax under section 501 or 521 in either the taxable year of the distribution or the preceding taxable year,
  • Dividends for which a mutual savings bank received a deduction under section 591,
  • Deductible dividends paid on employer securities (see Section 404(k) Dividend on page DIV-2), or
  • Dividends that relate to payments that the shareholder is obligated to make with respect to short sales or positions in substantially similar or related property.

Qualified foreign corporation.   A foreign corporation is a qualified foreign corporation if it is:
  1. Incorporated in a possession of the United States or
  2. Eligible for benefits of a comprehensive income tax treaty with the United States that the Secretary determines is satisfactory for this purpose and that includes an exchange of information program.

  
Tip

  A list of income tax treaties of the United States that (a) are comprehensive, (b) include an information exchange program, and (c) have been determined by the Treasury Department to be satisfactory for this purpose is expected to be available before the end of 2003.

  If the foreign corporation does not meet either 1 or 2 above, then it may be treated as a qualified foreign corporation for any dividend paid by the corporation if the stock associated with the dividend paid is readily tradable on an established securities market in the United States.

  However, qualified dividends do not include dividends paid by foreign entities that in either the taxable year of the distribution or the preceding taxable year were:
  • A foreign investment company (section 1246(b)),
  • A passive foreign investment company (section 1297), or
  • A foreign personal holding company (section 552).

Section 404(k) Dividend

Report as ordinary dividends in box 1a of Form 1099-DIV dividends distributed under section 404(k) on stock held by an employee stock ownership plan (ESOP) or a tax credit ESOP. If a section 404(k) distribution is made in the same year as a total distribution from the ESOP, you may report the entire amount on Form 1099-R or you may report the dividends on Form 1099-DIV and the remaining amount on Form 1099-R.

Tip

Section 404(k) dividends are not subject to backup withholding. Also, these dividends are not eligible for the 5% and 15% capital gains rates (see Dividends not qualifying for the 5% and 15% capital gains rates on page DIV-1).

RICs and REITs

Qualified dividends.   If any part of the total ordinary dividends reported in box 1a is qualified dividends, report the qualified dividends in box 1b.

Dividend payment delayed until January.   If a regulated investment company (RIC) or a real estate investment trust (REIT) declares a dividend in October, November, or December payable to shareholders of record on a specified date in such a month, the dividends are treated as paid by the RIC or REIT and received by the shareholders on December 31 of such year as long as the dividends are actually paid by the RIC or REIT during January of the following year. Report the dividends on Form 1099-DIV for the year preceding the January they are actually paid. See sections 852(b)(7) and 857(b)(9) for RICs and REITs respectively.

  If a dividend paid in January is subject to backup withholding, withhold when the dividend is actually paid. Therefore, backup withhold in January, deposit the withholding when appropriate, and reflect it on Form 945, Annual Return of Withheld Federal Income Tax, for the year withheld. However, since the dividend is reportable on Form 1099-DIV in the prior year, the related backup withholding is also reportable on the prior year Form 1099-DIV.

Qualified 5-year gain.   If any part of the capital gain distribution reported in box 2a is qualified 5-year gain, report the gain in box 2c, Qualified 5-year gain. Qualified 5-year gain is the aggregate long-term capital gain taken into account by the RIC or REIT before May 6, 2003, from property held for more than 5 years. The qualified 5-year gain is determined without regard to collectibles gain, unrecaptured section 1250 gain (described in section 1(h)(6)(A)(i)) from certain depreciable real property, and gain on qualified small business stock.

Qualified small business stock—RICs.   Under section 1202, a 50% exclusion may be allowed on the gain from the sale or exchange of qualified small business stock issued after August 10, 1993, and held for more than 5 years. If any part of the capital gain distribution reported in box 2a may qualify for this exclusion (taking into consideration the shareholder's holding period), report the gain in box 2e, and furnish the recipient a statement that reports separately for each designated section 1202 gain the:
  • Name of the corporation that issued the stock that was sold,
  • Date(s) on which the RIC acquired the stock,
  • Date sold,
  • Shareholder's part of the sales price,
  • Shareholder's part of the RIC's basis in the stock, and
  • Amount of the shareholder's section 1202 gain.

Restricted Stock

For information about reporting dividends on restricted stock, see Rev. Procs. 80-11, 1980-1 C.B. 616, and 83-38, 1983-1 C.B. 773, and Rev. Rul. 83-22, 1983-1 C.B. 17.

Statements to Recipients

If you are required to file Form 1099-DIV, you must provide a statement to the recipient. For information about the requirement to furnish an official or acceptable substitute Form 1099-DIV to recipients in person, by statement mailing, or electronically, see part H in the 2003 General Instructions for Forms 1099, 1098, 5498, and W-2G.

2nd TIN Not.

You may enter an “X” in this box if you were notified by the IRS twice within 3 calendar years that the payee provided an incorrect taxpayer identification number (TIN). If you mark this box, the IRS will not send you any further notices about this account.

Tip

For more information on a new TIN Matching System offered by the IRS, see the 2003 General Instructions for Forms 1099, 1098, 5498, and W-2G.

Box 1a. Total Ordinary Dividends

Enter dividends, including dividends from money market funds, net short-term capital gains from mutual funds, and other distributions on stock. Include reinvested dividends and section 404(k) dividends. Include as a dividend the amount of the recipient's share of investment expenses that you report in
box 5.

Caution

An S corporation reports as dividends on Form 1099-DIV only distributions made during 2003 out of accumulated earnings and profits. See section 1368 for more information.

Box 1b. Qualified Dividends

Enter the portion of the dividends in box 1a that qualify for the 5% and 15% capital gains rates. Include dividends for which it is impractical to determine if the section 1(h)(11)(B)(iii) holding period requirement has been met. See Qualified Dividends on page DIV-1.

Box 2a. Total Capital Gain Distr.

Enter total capital gain distributions (long-term). Include all amounts shown in boxes 2b, 2c, 2d, 2e, and 2f.

Tip

For more information about reporting amounts in boxes 2a through 2f, see section 1(h). Also, Act section 301(c) of JGTRRA contains transition rules for 2003.

Box 2b. Post-May 5 Capital Gain Distr.

Enter the portion of the capital gain distribution that is taxed at the 5% and 15% capital gains rates.

Box 2c. Qualified 5-Year Gain

Enter any amount included in box 2a that is a qualified 5-year gain. See Qualified 5-year gain above.

Box 2d. Unrecap. Sec. 1250 Gain

Enter any amount included in box 2a that is an unrecaptured section 1250 gain from certain depreciable real property.

Box 2e. Section 1202 Gain

Enter any amount included in box 2a that is a section 1202 gain from certain qualified small business stock. See Qualified small business stock—RICs above.

Box 2f. Collectibles (28%) Gain

Enter any amount included in box 2a that is a 28% rate gain from sales or exchanges of collectibles.

Box 3. Nontaxable Distributions

Enter nontaxable distributions, if determinable.

Tip

File Form 5452, Corporate Report of Nondividend Distributions, if you pay nontaxable distributions to shareholders.

Box 4. Federal Income Tax Withheld

Enter backup withholding. For example, if a recipient does not furnish its TIN to you in the manner required, you must backup withhold at a 28% rate on certain dividend payments reported on this form. Use Form W-9, Request for Taxpayer Identification Number and Certification, to request the TIN of the recipient. For foreign recipients, see Part F in the 2003 General Instructions for Forms 1099, 1098, 5498, and W-2G.

Box 5. Investment Expenses

Enter the stockholder's pro rata share of certain amounts deductible by a nonpublicly offered RIC in computing its taxable income. This amount is includible in the stockholder's gross income under section 67(c) and must also be included in box 1a. Do not include any investment expenses in box 1b.

Box 6. Foreign Tax Paid

Enter any foreign tax withheld and paid on dividends and other distributions on stock. A RIC must report only the amount it elects to pass through to the shareholder. Report this amount in U.S. dollars.

Box 7. Foreign Country or U.S. Possession

Enter the name of the foreign country or U.S. possession to which the withheld tax applies.

Caution

Boxes 8 and 9 apply only to corporations in partial or complete liquidation. Do not include these amounts in
box 1a or 1b.

Box 8. Cash Liquidation Distr.

Enter cash distributed as part of a liquidation.

Box 9. Noncash Liquidation Distr.

Enter noncash distributions made as part of a liquidation. Show the fair market value as of the date of distribution.

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