Table of Contents

• Instructions for Form 941 - Introductory Material
  • What's New
  • Reminders
• General Instructions: Understanding Form 941
  • Purpose of Form 941
  • Who Must File Form 941?
    • Exceptions
    • What if you reorganize or close your business?
  • When Must You File?
  • How Should You Complete Form 941?
    • Review Your Business Information at the Top of the Form
    • Check the Box for the Quarter
    • Completing and Filing Form 941
    • Other Forms That You Must Use
    • Reconciling Forms 941 and Form W-3
  • Depositing Your Taxes: When Must You Deposit Your Taxes?
    • Determine if you are a monthly or semiweekly schedule depositor for the quarter.
  • How Must You Deposit Your Taxes?
  • What About Penalties and Interest?
    • Avoiding penalties and interest
  • Where Should You File?
• Specific Instructions:
  • Part 1:Answer these questions for this quarter.
    • 1. Number of employees who received wages, tips, or other compensation this quarter
    • 2. Wages, tips, and other compensation
    • 3. Total income tax withheld from wages, tips, and other compensation
    • 4. If no wages, tips, and other compensation on line 2 are subject to social security or Medicare tax . . .
    • 5. Taxable social security and Medicare wages and tips
    • 5a. Taxable social security wages.
    • 5b. Taxable social security tips.
    • 5c. Taxable Medicare wages and tips.
    • 5d. Total social security and Medicare taxes.
    • 6. Total taxes before adjustments
    • 7. TAX ADJUSTMENTS
    • 8. Total Taxes After Adjustments
    • 9. Advance Earned Income Credit (EIC) Payments Made to Employees
    • 10. Total Taxes After Adjustment for Advance EIC
    • 11. Total Deposits for This Quarter
    • 12. Balance Due
    • 13.Overpayment
    • Fill out both pages.
  • Part 2:Tell us about your deposit schedule and tax liability for this quarter.
    • 14. State abbreviation
    • 15. Check one:
  • Part 3:Tell us about your business.
    • 16.If Your Business Has Closed . . .
    • 17.If You Are a Seasonal Employer . . .
  • Part 4:May we speak with your third-party designee?
  • Part 5:Sign here— Who Must Sign the Form 941?
  • Part 6:For Paid Preparers Only (optional)
  • How to Order Forms and Publications from the IRS
  • Other IRS Products You May Need